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Pet of the Week: 7 month old Beagle

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I am having a problem creating a report in MS Access 2003 which shows the monthly totals for cases received, completed and open.

Specifically, I need to be able to determine how many cases were open at the beginning of any given month and year, how many cases were received for the entire unit for that month and year, completed by each person for that same month and year, and how many cases remain open at the end of the month and year. Remember, these are monthly reports, not yearly reports. Also, I need to show unit averages (by week) as well.

For my database, I use the following tables:

[Tbl_Employees:] (containing a list of the personnel in my office)

[Tbl_Case_Status] (containing the following fields):
[Active] [Completed]

[Tbl_Case Information] (containing the following fields):
[Date Received] [Date Completed]

- Do I use the "datepart" function to get the monthly count? If so, can someone please provide me with the correct coding?
- Do I need to use multiple queries for one report? Not quite sure how to do this.

Thank you very much for your help.

With the datepart if you are referring to putting it in a query this is how you do it:
Add a new column and type NewFieldName: Format([tblTableName.Date],"yy")
or you can type "mm" or "dd"
Enter [Enter Year YY] in criteria under your new field
run the query and enter the last 2 digits of the year

One thing I find with Access it is easy to get totals in the group footers using an unbound text box.

In the footer add an unbound text box
in the text box it self or in the properties window under control source type
To add do this =Nz(Sum([FieldName]),0)
or
To Subtract do this =Nz([FieldOne]-[FieldTwo],0)
or
To divide do this =Nz([FieldOne]/[FieldTwo],0)
or
To Multiply do this =Nz([FieldOne]*[FieldTwo],0)

To count specific field values such as employee name do this
=Count(IIf([FieldName] ="Value",1))

Grouping on reports is your friend and getting totals in the group footer or page footer is easier (in my opinion) than getting it in one of the prior Access objects

I would run a report for a whole year and when you design it group it by month. Count your totals for each month in the group footer and count overall totals in the report footer

Hope this helps you get your desired results

i have a download limit per month and i want to know if i stream movies to my ps3 form my computer if that will count towards my limit also do you need internet access for it

No. Streaming between your computer and your ps3 doesn’t count as download. You shouldn’t need internet access for that. If you’re worried about it try blocking the ps3’s ip address from accessing the internet through your modem or computer.

Tecktonik vol.4 CD1 02 – Swen Weber – Bassman (Chris Count access mix)

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Keeping track of traffic on my site is not an issue but most of my readers access my blog through RSS feeds. I haven’t found a good way to figure out how many people have subscribed to my blog and how many read each article. Any tips would be appreciated.

If you go to www.feedburner.com (it is free) , you can set up your blog/rss feed with feedburner and it will track the number of people who subscribe to your feeds for you.

How can one count anything if not allowed to use any means to do so? One would just have to guess.

I guess it’s easy but i just can’t make it…

Here is the deal. I have a table with 3 columns similar to this:
City | Item ID | Status
NY | 001 | Open
MI | 002 | Closed
NY | 003 | Closed
NY | 004 | Open
CH | 005 | Open

I want to count how many Open and Closed item status there are for each City. The query should return the result in 3 columns like:
City | Open | Closed
NY | 2 | 1
CH | 1 | 0
MI | 0 | 1

I only seem to get one column result right… When I add the closed column in the query, it doubles every result.

Thanks

The way you are showing the desired layout of your results is achieved with a Crosstab Query. You can make it two ways: 1.)Make a new query and use the wizard. 2.)Go to your existing query. Go to Query (on the toolbar) and select Crosstab Query. A new column will appear in your design grid labeled "Crosstab". In your City column select Row Heading. In your Item ID column select Value. In your Status column select Column Heading. Run it. Hope this works for you!

I have been using my access pass for a while now. But I have never considered looking online in my account to see my data/credit count etc. until now. But when I tried to sign in i forgot the username i had used to sign up. Is there any way besides starting a new account to get into my account?

try going to the store and give them your card or info for card and ask if they can access it for u :]

I have a Access database and want to display a percentage on a report. Specifically I need to perform the following calculation.

100*(1-(<# of entries in Query 1>/<# of entries in Query 2))

Since I don’t have a lot of experience with Access I don’t know how to use the COUNT function for this application (I think COUNT would be the function to use). If you need further information on the queries:

Query 1 has fields:
-Employee Number
-Surname
-Given Name

Query 2 has fields:
-Key (Autonumber)
-Employee Number
-Surname
-Given Name

Thanks in advance for your help.

I think the function you want is DCOUNT.

DCount("[OrderID]", "Orders", "[ShipRegion] = ‘CA’")

That example counts number of orders in the orders table where the shipping region is CA.

I want to count only unique values in a pivot table count field setting, not count all entries. This is analagous to Unique Values Yes setting in an Access query.

ive never used Access
so im guessing what you want here

-drag your field into the Data section
-it should default as a count of
- if not, then right click on your data column
- click field settings
- change it to count of